Proposal

Name:

Student Academic Services iPads for Students

FiscalYear:

2014

Audience:

Arts & Letters, College of

Submitter:

Mooney, Laura

Budget Manager:

Dimaggio, Kathleen M.

Project Manager:

Johnson, Linda K.

Proposal Approvers

Dept. Chair:

Local IT:

Topple, Gregory L.

Dean:

Johnson, Linda K.

Facilities:

N/A

OIT:

Campbell, Glen R.

Proposal Funding

Year 1:

$ 25,898.00

Year 2:

$ 0.00

Year 3:

$ 0.00

Total:

$ 25,898.00

Proposal Funding versus Average

Questionnaire

Narrative
This technology fee proposal is requesting funds for purchase of thirty (30) iPad Air 2 portable devices for Student Academic Services in the College of Arts and Letters (Arts and Humanities Building #52, Boca Raton Campus and Davie West, Davie campus).

These iPads would be purchased and dedicated exclusively to student use in the Student Academic Services office before, during, and after advising appointments.  In addition, these devices would be used during group advising events and new student orientation sessions.  Student Academic Services in the College of Arts and Letters assists approximately 4,500 students with majors in the college as well as a significant student population pursuing double majors, minors and/or certificates with primary majors in other colleges.  At present, 10 advisors work with students to meet academic planning needs in four separate building spaces spanning 2 campuses.  As a result, the need for Student Academic Services to have multiple modalities for assisting students with completion of advising-related tasks is imperative and increasing.

Uses for these iPads include:

  • Outreach activities such as tabling events, both on FAU campuses and during recruitment events at Broward College, Miami Dade College, and additional opportunities that arise.  This would allow advisors to collect prospective student contact information in an electronic format and facilitate immediate connection, as well as assist students with questions about application processes, pre-Transfer course requirements, and similar information needs.
  • Completion of online University forms such as Change of Major, Application for Degree, and College Petitions.  As the number of online forms increases, and the University increases paperless initiatives, Student Academic Services must be able to meet the need for students to complete these in the main advising office or with an advisor during an appointment to facilitate timely completion.
  • Facilitation of student course registration “on the spot” at events like Transfer Student Orientation (serving approximately 40 students per session) as well as during advising appointments.  This will help meet University objectives of earlier student enrollment, effective management of course needs and offerings, as well as increase student commitment to University attendance and persistence.
  • In-person completion of online assessments for departmental and/or University data needs from appointment satisfaction surveys to graduation initiatives and collection of future alumni data.
  • Additional and increased presence in college and major-specific learning communities, including advising in locations such as residence halls and similar academic support initiatives to meet students where they gather.

At present, there is no accessible computer lab space available on a consistent basis for this type of activity and use.  The ability to access spaces is intermittent and dependent on class scheduling as first priority.  In addition, even when possible, reservation of a computer lab space poses geographic challenges for advisors located in other buildings and campuses.  Obtaining iPads for departmental use will provide the access to technology as needed without negatively impacting scheduling or being subject to availability of classroom spaces.  In addition, this mobility will allow advisors to have access to much needed information and facilitate student completion of tasks immediately.  Advisors can then also show students visual images of resources available including other departmental and University websites regardless of physical location.

This proposal to use technology fees to provide iPads to student use in advising-related activities, fostering a dynamic, technology-rich, interactive dialogue for student engagement, enrollment, and retention is directly related to Strategic Plan Goal #5: Building a State of the Art Technology Environment.

As this equipment would alleviate the burden of utilizing computer labs and other spaces that would more appropriately be allocated to classes planning, this proposal is also aligned with Strategic Plan Goal #6 Enhancing the Physical Environment.

Facilities
No facility renovations or upgrades are needed.
Hardware Requirements
iPad Air 2 Wi-Fi 16GB with 3-year AppleCare+ and protective Smart Case

Qty: 30

Bretford PowerSync Cart 30 for iPad

Qty: 1

MacBook Pro 13-inch: 2.5GHz Dual-core Intel Core i5 with AppleCare Protection Plan

Total estimated cost plus detail in quote obtained from Apple Inc. (attached)
Software Requirements
There are no software requirements for this project
Personnel Costs
There are no personnel costs associated with this project.
Other Costs
N/A
Timeline
If funded, the project would be completed by August 30, 2015
Sustainability
Equipment would be under warranty.
Resource Matching
There is no resource matching available for this project
Implementing Organization
Student Academic Services would implement the project, with assistance from College Computing Services.

Proposal Budget

Fiscal Year 1 Fiscal Year 2 Fiscal Year 3 Total
Hardware One-Time $ 25,898.00 $ 0.00 $ 0.00 $ 25,898.00
Hardware Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Software One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Software Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Personnel One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Personnel Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Totals $ 25,898.00 $ 0.00 $ 0.00 $ 25,898.00

Supporting Documentation

Filename Size Description
iPad Quote - Apple Education Inc.pdf 53,860b