Proposal

Name:

SU 80 Digital Signage

FiscalYear:

2013

Audience:

Controller's Office

Submitter:

Naujoks, Rosa Maria

Budget Manager:

Semmel, Stacey L.

Project Manager:

Campbell, Glen R.

Proposal Approvers

Dept. Chair:

Semmel, Stacey L.

Local IT:

N/A

Dean:

Semmel, Stacey L.

Facilities:

Dashtaki Dotiwala, Azita

OIT:

Campbell, Glen R.

Proposal Funding

Year 1:

$ 0.00

Year 2:

$ 23,070.57

Year 3:

$ 822.60

Total:

$ 23,893.17

Proposal Funding versus Average

Questionnaire

Narrative
Request to install two 60" digital monitors under the SU 80 2nd floor bridge (above the Welcome Desk) to better communicate to students key dates and relevant messages which could positively influence their abilities to persist in current or future terms at the FAU. The project aims to boost retention and graduation efforts by streamlining student support communications between SU 80 units in more visible and dynamic ways. We expect this effort will help alleviate students' frustrations and confusion with matters that could otherwise interrupt their respective abilities to focus academic success.

Estimated project cost, including three years (resource spreadsheet only goes 2 years out) is $24,715.77 for a non-hosted Four Winds solution.

Note: labor + hardware installation included in hardware cost estimate, combined.
Facilities

Worx Electric - Quad electrical outlet installation

Labor - $2,096
Materials - $477
Overhead/Profit - $72

Total - $2,645

Hardware Requirements
From AVI/SLP

1 2 Sharp PNE602 60" Flat Panel Professional Display $2,898.81 $5,797.62 Palm Beach County School Board Bid 11-019/MB 21% Discount

2 1 Chief PDCU Back to Back Ceiling Mount for Panels $573.63 $573.63 Palm Beach County School Board Bid 11-019/MB 21% Discount

3 1 Chief CMA100 Flange for Mounts $83.92 $83.92 Palm Beach County School Board Bid 11-019/MB 21% Discount

Equipment Total $6,455.17

Installation Materials $153.85

Labor And System Warranties $1,257.52

Direct Costs $0.00

General & Administrative $0.00

Subtotal $7,866.54

Tax As Applicable

TOTAL $7,866.54 (AVI/SLP)

+

2 Lenovo IdeaCentre Q190, estimated $350 each = $700


Estimated Total Equipment - $8,566.54

Software Requirements
Four Winds Interactive - Non-Hosted Version

Software -
$4,570.00

Services - $1,580.00

Annual Maintenance - $822.60 (3 years of annual maintenance included in cost projection)

First Year Total - 6,972.60

Annual Recurring Fees -  $822.60





Personnel Costs
No incremental FAU employee expenses anticipated
Other Costs
No additional/incremental costs other than those already included within the quotes from external service/materials providers.

Timeline
Desire is to initiate the project immediately upon approval to maximize student customer service as quickly as possible and preferably prior to the large fall term start.
Sustainability
Annual maintenance fee of $822 (current pricing) for the non-hosted solution.
Resource Matching
TBD
Implementing Organization
Controller's Office in partnership with other SU 80 support departments including Undergraduate Studies, Financial Aid, Registrar and others.

Proposal Budget

Fiscal Year 1 Fiscal Year 2 Fiscal Year 3 Total
Hardware One-Time $ 0.00 $ 13,127.97 $ 0.00 $ 13,127.97
Hardware Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Software One-time $ 0.00 $ 9,120.00 $ 0.00 $ 9,120.00
Software Recurring $ 0.00 $ 822.60 $ 822.60 $ 1,645.20
Personnel One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Personnel Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Totals $ 0.00 $ 23,070.57 $ 822.60 $ 23,893.17

Supporting Documentation

Filename Size Description
Estimate_FAU_2displays_FWiHostedSolution.pdf 413,111b Four Winds (Hosted) quote - did not go with this one in the quote
Estimate_FAU_2displays_FWiNonHostedSolution.pdf 413,507b Four Winds (non-hosted) - included this in quote
FAU SSS Public Display.pdf 20,439b AVI - digital signage panels/monitors, including mounting/installation
Four Winds Interactive System Specification Sheet_100512.pdf 120,604b Four Winds Interactive Specs
IdeaCentre Q190 Home Theater PC Compact HTPC & Desktop Lenovo (US).htm 208,315b Lenovo IdeaCentre Q190 quote (require 2)
JADE Bldg. 80 Ceiling.pdf 1,729,697b JADE Quote - Data line cabling
Minor-Project-Request - Electrical.pdf 154,851b Minor Project Request - Electrical, Quad Outlet
Minor-Project-Request-SU 80 monitors.pdf 109,397b Minor Project Request - SU 80 Digital Signage
P-6660.pdf 58,775b Worx Electric - Quad electrical outlet installation
SU 80 - Tech Fee Spreadsheet.xlsx 12,754b Supporting Worksheet xls