Proposal

Name:

Study Rooms/Graduate Study Lounge Collaborative Technology Upgrades for the Boca Raton Campus Library

FiscalYear:

2016

Audience:

University Libraries

Submitter:

Deluca, Allison

Budget Manager:

Lynch, Beth

Project Manager:

Kornblau, Amy I

Proposal Approvers

Dept. Chair:

Hixson, Carol

Local IT:

N/A

Dean:

Hixson, Carol

Facilities:

N/A

OIT:

Bagdonas, Joseph A.

Proposal Funding

Year 1:

$ 101,687.45

Year 2:

$ 0.00

Year 3:

$ 0.00

Total:

$ 101,687.45

Proposal Funding versus Average

Questionnaire

Narrative
Within the Boca Raton Campus Library, we see increasing numbers of students working together in groups. Upgrading the technology in our study rooms and the Graduate Study Lounge, will greatly enhance the opportunities for the collaborative work of FAU students. AirMedia provides a wireless meeting space for students who may present PowerPoint, Excel, Word documents, PDFs, photos, and screen shots from their personal IOS or Android mobile devices on the room display. AirMedia also provides for seamless connections from Mac and Windows notebooks. This makes presentations and collaboration from almost any device fast and easy. We are currently using AirMedia in two of our Collaborative Stations(with 10 additional AirMedia provided by OIT to be used in this proposed project). We are requesting 19 additional AirMedia to upgrade a total of 28 study rooms and the Graduate Study Lounge. Upgrades will also include larger monitors mounted to the walls of each room to further enhance the collaborative experience and productivity of FAU students.
Facilities
Electrical work and data work will be required.
Hardware Requirements
32” Samsung Display $500.00 (x20 = $10,000.00), 50” Samsung Display $1,179.34 (x9 = $10,614.06), Fixed wall mount $150.00 (x29 = $4,350.00), Wireless presentation gateway $800.00 (x19 = $15,200.00), HDMI Interface cable $6.25 (x19 = $118.75), Power filter C Surge protector $95.00 (x19 = $1,805.00), Vendor installation materials estimate $4000.00
Software Requirements
none
Personnel Costs
none
Other Costs
Labor estimate $25,000.00, Electrical estimate $14,036.00, Jade estimate $16,563.64
Timeline
The hardware can be purchased and installed as soon as funds are available and times are coordinated with the vendor.
Sustainability
Hardware will have to be maintained and replaced as necessary with Tech Fee funding or library funds.
Resource Matching
none
Implementing Organization
FAU Libraries Information Technology Department

Proposal Budget

Fiscal Year 1 Fiscal Year 2 Fiscal Year 3 Total
Hardware One-Time $ 46,087.81 $ 0.00 $ 0.00 $ 46,087.81
Hardware Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Software One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Software Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Personnel One-time $ 0.00 $ 0.00 $ 0.00 $ 0.00
Personnel Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other One-time $ 55,599.64 $ 0.00 $ 0.00 $ 55,599.64
Other Recurring $ 0.00 $ 0.00 $ 0.00 $ 0.00
Totals $ 101,687.45 $ 0.00 $ 0.00 $ 101,687.45

Supporting Documentation

Filename Size Description
17_LibraryCollaborationQuote.pdf 44,407b