Proposal

Narrative

The audio-video and computer hardware in our instructional spaces is in immediate need of upgrade and/or replacement. This proposal is designed to upgrade and enhance audio/visual and computer technology for the Department of Music, in rooms 247, 248, 219 and 260 in the Arts and Letters Building, as well as AH 117. The purpose of this project is to upgrade existing eClassrooms, which were originally created in 2010. The original upgrades of the eClassrooms greatly enhanced the ability of the department faculty to present a wide variety of audio-visual needs in all areas of music study, including lecture, seminar, ensemble, and applied contexts. This proposal will positively benefit all of the 250-plus students in every departmental area. The variety and scope of the audio-visiual technology in our eClassrooms has been critical in assisting our students and faculty in the educational process year-round, and it has also had positive benefits for community outreach programs, especially in the summer. Because the Music Department is committed to leading our majors into professions the 21st century, it is imperative that we have reliable hardware and current software to support that primary mission.

Facilities

Existing facilities renovations will carry over from previous projects. No new renovations will be required.

Hardware Requirements

Using the existing audio-visual work stations, hardware requirements were determined by OIT to comply with current university standards (see attached quotes). Each of the five room upgrades will include identical hardware set-ups: audio and video switching equipment sound amplification equipment video projection equipment document cameras total cost for five rooms $67,414.15 (labor not included - see other) computer upgrades $865 X 5 = $4825 (including ProSupport Plus, with accidental damage)

Software Requirements

windows operating and office software and included with computers Additional Software: Avid Sibelius Music Notation Software: $299 X 5 = $1495

Personnel Costs

will utilize existing departmental personnel at no additional cost

Other Costs

Vendor installation labor per room $3,000 X 5 = $15,000 Vendor installation materials per room $1000 X 5 = $5,000 total $20,000

Timeline

Late spring to early summer 2017, as allowed by current classroom scheduling

Sustainability

Because OIT is planning and overseeing this project, they have agreed to support all audio-visual and computer hardware. This was not the case in the past, where the department had to provide its own support for the five music classrooms. The assistance of OIT will be invaluable for the sustainability of the hardware infrastructure of the audio-visual systems. The longevity of that equipment will be for a minimum of five years. As per university policy, computer upgrades are done every three years.

Resource Matching

OIT has agreed to provide continued technical support for the five music eClassrooms at no charge.

Implementing Organization

The Department of Music will implement the project, and work closely with the vendors and OIT towards its completion.